The Record of Processing Activities is a fundamental legal obligation under the GDPR (Article 30), applicable to all organizations that process personal data whether as controllers or processors. This record clearly and thoroughly documents all personal data processing activities, supporting both compliance and internal management.
Keeping an up-to-date ROPA is essential to demonstrate compliance with the CNPD and other supervisory authorities. Beyond fulfilling legal requirements, it enables organizations to map all personal data flows, identify risks, and ensure that appropriate security measures are in place.
Creating and maintaining the ROPA requires coordinated effort across multiple departments, such as IT, Human Resources, Legal, and Marketing. It involves identifying the purposes of processing, categories of personal data, legal bases, recipients, and data retention periods. Without regular updates, the record may become outdated and lose its operational and legal relevance.
We carry out a comprehensive survey of processing activities across your organization, involving key departments to ensure accuracy and completeness.
We organize the ROPA in a clear, user-friendly format, including all essential elements - processing purposes, data categories, legal bases, security measures, and more.
We define data retention periods in compliance with legal requirements, ensuring data is not kept longer than necessary.
We provide regular reviews to ensure the ROPA reflects the current state of processing activities and any legislative changes.
We prepare your organization for inspections and audits, ensuring the ROPA is complete, accurate, and compliant.
In addition to being a legal requirement, the Record of Processing Activities is a powerful management tool. It offers a clear view of all processes involving personal data, supporting decision-making and the implementation of best practices. It also serves as proof of your organization's accountability and transparency in the area of data protection.
Contact us and learn how we can become your trusted strategic partner in Privacy, Data Protection, Information Security, Compliance and Artificial Intelligence.
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